Kelly Reavis FireLake Ball Fields, Citizen Potawatomi Nation & Historical Softball Financial Transparency

1. Research purpose and the question for families

Who organized historical youth softball events at FireLake Ball Fields, what does the surviving tournament record actually establish, and what additional records would be required to understand facility access, admission policies, concessions, expenses and reporting? This Day 31 installment examines those questions without assuming that estimated tournament economics represent real collections or personal earnings.

Kelly Reavis is the director name recorded in the selected Hidden Valley tournament rows. The research describes the data and historical attribution; it does not infer wrongdoing.

2. Controlling dataset, scope and reconciliation

The controlling source is the locally available AIUSSSA - Hidden Valley Integrity Of The Game.csv research dataset. Filtering the TournamentDirector field for Kelly Reavis yields 60 division rows representing 22 distinct event URLs. The older director inventory and Baseball Heaven profile are secondary checks, not substitutes for the division records.

The 60 rows reconcile to 614 team entries, $98,993 in advertised entry-fee calculations, 1,765 minimum-game equivalents and 3,516 estimated officiating assignments. Entry-fee arithmetic was checked against source totals. The source does not provide actual bank deposits, refunds, payroll or concession accounting.

Year-by-year reconciliation

*“Officials” refers to modeled umpire assignments across minimum-game equivalents, not verified distinct individuals or paid shifts. USSSA season labels may differ from calendar-year dates.

3. FireLake Ball Fields: place, governance and address verification

Historical source-listed facility: Firelake Ballfields / FireLake Ball Fields. Source-listed address: 18160 Rangeline Rd, Shawnee, Oklahoma 74801. Geographic county: Pottawatomie County. The dataset uses Citizen Pottawatomi Nation in its municipality field; this is a jurisdiction/owner label and not a municipality. The geographical locality is the Shawnee area.

Citizen Potawatomi Nation's facility and recreation publications provide evidence of a tribal facility context. The site should not be described as a City of Shawnee municipal park merely because its mailing address uses Shawnee. Whether any particular 2016–2019 event was covered by a specific facility agreement, fee-sharing arrangement or reporting requirement requires contemporaneous records.

4. Complete historical 22-event source register

Each link below is a historical URL carried in the dataset. A URL's presence is not proof that its page remains live, that every scheduled game occurred, or that any advertised payment was collected. Event-level totals consolidate division rows under each source URL.

5. Historical USSSA evidence and director identification

For a public cross-check, see the Baseball Heaven Kelly Reavis director research profile, the 2017 Firelake Spring Fling historical results and the 2017 Firelake Spring Fling 14U results. These are evidence leads for historical tournament activity; individual game completion should be evaluated from accessible schedules/results rather than assumed for all 22 listings.

Director profile limitation: An independently verified, person-specific USSSA director profile permalink was not established in the available research materials. The Baseball Heaven profile is a secondary research page, not a substitute for an official USSSA identity page. No official director-profile URL is invented here.

Sport classification: The controlling rows classify the selected activity as softball. Historical links sometimes use a generic /baseball/ URL path; the URL structure alone does not override the dataset's sport classification.

6. Division-level methodology and safeguards

Each of the 60 division rows carries tournament and division identifiers, event dates, team counts, advertised per-team fees, minimum-game equivalents, source-estimated officials, facility details and financial-model fields. The companion audit CSV retains those rows for replication.

• Advertised entry fees: sum of division-level team-entry-fee calculations, not a cash ledger.
• Minimum games: source-reported game equivalents, not verified completed games.
• Estimated officials: source-modeled umpire assignments, not verified people or paychecks.
• Facility attribution: all selected records list Firelake Ballfields; this does not establish a particular field, rental agreement or revenue beneficiary.
• Duplicate protection: use distinct event URLs for event counts and count each division row once for entry-fee totals.

7. Financial methodology: gate, concessions and sensitivity

To illustrate how much assumptions affect a result, the research models four mutually exclusive alternatives. None is a claim about actual ticket sales.

The full source-calendar scenario is $148,600 in hypothetical gate and $14,860 in hypothetical net concessions. Limiting each listing to at most two modeled admission days produces $122,800 gate and $12,280 net concessions. Excluding rainout-labeled records from that capped model produces $116,400 gate and $11,640 net concessions. One modeled day per team entry produces $61,400 gate and $6,140 net concessions.

Why the rainout sensitivity matters

Some source event titles are rainout-labeled. A label does not by itself establish whether games were canceled, rescheduled, partly completed or refunded. The exclusion scenario is a sensitivity test, not a factual finding that admission receipts were zero.

8. Dataset financial columns versus actual financial records

Beyond advertised entry fees, the division-level dataset contains modeled fields labeled TotalEventGate, TotalEventConcession, TotalEventIncome, TotalEventNet and TotalEventUmpireFees. Their source-row sums are presented only to document the model's arithmetic; they are not independently verified income, expenditure or profit.

No person-level conclusion: These figures do not establish what Kelly Reavis, any organization, the facility, or Citizen Potawatomi Nation actually received, spent or retained. Receipts, contracts, banking records and actual expense reports would be needed.

9. Public-interest oversight and governance questions

These questions are directed toward obtaining reliable records and understanding governance; they are not accusations. Tribal ownership may involve distinct records-access rules and authorities from Oklahoma municipal open-records law.

1. Which entity held title to, operated, or managed FireLake Ball Fields in each historical season, and what governing records document those responsibilities?
2. What agreements authorized the use of the fields for each listed tournament, and which entity signed them?
3. Were event fees collected by a director, event organizer, facility operator, sanctioning organization, or another party?
4. What were the actual team-registration prices, discounts, refunds, credits, and payment-processing charges?
5. What were the admission prices, exemptions, charged days, attendance counts, and actual gate deposits?
6. Who operated concessions and retained concession proceeds, and what were documented inventory, labor, and operating expenses?
7. Were field rentals, lighting, utilities, maintenance, security, cleanup, and staffing billed or reimbursed?
8. Were officials paid by the organizer, facility, league, or another entity, and do schedules and payment records substantiate assignments?
9. How were weather-affected or rainout-labeled events handled, including postponements, credits, and refunds?
10. Which event schedules, bracket results, and scorebooks confirm the actual number of games completed?
11. Were any tournaments hosted across multiple venues, and how were entries and admissions allocated to prevent duplication?
12. Which financial reports, if any, were provided to the facility owner or operating authority?
13. What facility-access, youth-safety, insurance, and nondiscrimination requirements applied to third-party event operators?
14. What records are public, what records are held by tribal or private entities, and what disclosure processes apply to each?
15. Who is the appropriate contact to correct historical tournament, venue, or financial classifications?

10. Verification matrix and unresolved records

11. Source and evidence register

Source links are included for verification and reader follow-up. External pages can change or disappear; historical URLs should be archived when available. References to tribal publications are not representations that all underlying financial records are public.

12. Corrections, right of response and document invitation

Baseball Heaven welcomes documentary corrections from Kelly Reavis, tournament organizers, Citizen Potawatomi Nation, the facility operator, coaches, officials and participating families. Useful records include event schedules, completed-game results, historical venue information, actual fee schedules, admission policies, refunds, concessions contracts and financial reports. Any correction should identify the affected event and provide a supporting record where possible.

Readers may use the Baseball Heaven website to identify the publisher and request a correction. No private contact address is presumed or published here.