The Lions Club Ballfields occupy federally restricted airport land conveyed under the 1947 Instrument of Transfer (IOT), which limits non-aviation uses absent explicit FAA approval. Over decades, youth tournaments, leases, and fee-based operations proceeded without clear FAA consent or proof that resulting proceeds were deposited to the restricted airport fund.

Hidden Valley data for 2001–2009 show $114,764.03 in USSSA team entry fees linked to this site. We find no consistent match in airport fund audits, indicating potential revenue diversion contrary to FAA Grant Assurances and state fund-use requirements. Auditor review should include lease tracing, market-rate validation, and reconciliation of concessions, gates, and umpire payments to airport ledgers. Failure to observe IOT restrictions raises both legal exposure and public-trust risks.

The Shawnee Airport Authority (SAA) manages leases and grant-funded assets subject to FAA Grant Assurances (e.g., nondiscrimination, no revenue diversion, fair-market leasing). Advisory Board records since 2006 reveal inconsistent rosters and limited documentation of fair-market rent determinations.

Preliminary work suggests potential below-market rents, interfund transfers, and insufficient CPI/appraisal support. The audit should assemble a full lease inventory with start/end dates, rate steps, FMV support, and use restrictions; reconcile airport revenues and transfers to grant files; and sample procurement for compliance and conflicts. Weak controls could lead to grant repayment or other sanctions.

Public minutes and ordinances in the 1998–2007 window describe a voter-approved sales tax for a “regional sports complex” that never materialized as described to the public. Evidence indicates reallocations to other projects without transparent reauthorization, potentially conflicting with Article 10, Section 19 of the Oklahoma Constitution.

Auditor tasks: reconstruct year-by-year collections and expenditures; verify the legal sufficiency of any reallocations; and compare promised deliverables to outcomes, including treatment of interest earnings. This is both a governance failure and a possible misappropriation of public intent.

Multiple boards (Airport Advisory, Planning, Economic Development) show expired terms, residency gaps, and missing oaths of office. Because these bodies yield binding recommendations for leases, rezonings, and incentives, composition defects may taint approvals and expose the city to challenge.

The audit should reconcile appointments, expirations, and residency with voter records; tie each action to the board makeup on that date; and assess training, conflict disclosures, and agenda/notice compliance. A publicly verifiable appointment ledger and mandatory training would reduce legal risk.

The ShawneeMinutes dataset (1998–2025) surfaces discrepancies among agendas, videos, and approved minutes; attachments like leases, studies, and rate schedules are often missing from posted records. This undermines the Open Meeting/Records framework and obstructs auditability.

Recommend a Digital Record Compliance Index (DRCI) linking every agenda item to its packet exhibits and final vote; implement metadata tagging, timestamped uploads, and version control; and monitor ORA response times and retention compliance.

In 2023–2024, partnerships via Shawnee Forward and consultants raised concerns about procurement transparency, funding sources, and conflicts. The April 15, 2024 meeting reflects public confusion over who paid, who benefited, and whether independence was preserved.

Auditor tasks: list studies/MOUs; test bid method and scoring; map money flows (city → intermediary → vendor); review conflicts/recusals; and evaluate incentive outcomes (jobs, tax base). Recommend a consolidated conflict-disclosure database and annual independent review.

City facilities show inconsistent enforcement of rental policies, utility billing, and insurance requirements. Some organizers appear to have received preferential access or reduced fees without clear approval or cost-recovery analysis, producing in-kind subsidies and inequity.

Recommend reconstructing all rental/tournament agreements since 2016, computing true cost recovery (utilities/OT/PD/EMS/maintenance), benchmarking rates statewide, and adopting uniform policies with automated invoicing and COI verification.

The AIUSSSA, Hidden Valley, and Red Dirt Valley datasets (2001–2025) show tens of millions in team entry fees and substantial umpire payments tied to public facilities, with frequent gaps in municipal reporting and 1099-NEC issuance. Jurisdictions include Shawnee, Moore, Choctaw, Chickasha, and Tulsa County (Savage Park), among others.

These findings align with your Oklahoma AG Consumer Complaint, IRS Form 211 Whistleblower, and DOJ/FTC/FBI filings. The Auditor should recommend a statewide framework requiring event operators on public land to file standardized annual revenue statements, COIs, and 1099 compliance attestations with municipalities.