1. Executive summary — Mayes County’s league-versus-tournament question

The September 20, 2026 baseline contains 128 Mayes-labeled division rows from 52 unique event IDs. This report quarantines a two-division 2014 event whose municipality says Locust Grove while its source field/address says Collinsville Sports Complex in Tulsa, and a one-division 2013 event titled “Refunds” despite zero reported event days. The geographically and operationally defensible provisional ledger is 50 event IDs, 125 division rows and 697 team participations, spread across six municipality labels and seven source facility labels. No excluded event is reassigned to another county absent primary-site proof.

Included source models aggregate to $31,153 gross team-entry fees, $759,300 gate admissions, $379,650 gross concessions and $364,268 gross visitor-spending assumptions. These are not documented transaction receipts. Fifteen source event IDs classified with LeaguePhase together account for $615,100 in gate estimates—81.0% of the included county modeled gate. The dominant 2010 league event models $241,800 using a 39-day multiplier; this is a verification priority, not a demonstrated collection. [S1] [S15]

2. Countywide source-division activity and financial ledger

For all 125 included Mayes-coded division rows. Distinct “teams” means team participations across entries, not 697 unique organizations or rosters. Official assignment slots are not 2,033 distinct humans. Concession net 30/50/70% is a sensitivity assumption only.

The source combines its own modeled gross income as TotalEventIncome = TotalTeamEntryFee + TotalEventGate + TotalEventConcession = $1,170,103, then computes TotalEventNet = TotalEventIncome − TotalEventUmpireFees − TotalUSSSASanctionFees = $1,078,063. The modeled partial net does not subtract field rent, concession inventory, worker payroll, insurance, maintenance, utilities, refunds, capital costs, marketing, travel, taxes or local-program subsidies. Neither amount measures funds held by the city, a director or a youth organization. Source MarketAnalysisFacilityRentalFee and FacilityLeaseRentalIncome are not substitutes for executed rental agreements or real deposits.

3. Municipality and named-facility attribution — nonadditive geographic views

All included rows have one displayed Mayes County municipality, but a location code does not identify the legal fee-simple owner. We apply the source municipality only for provisional analysis, retaining source facility labels separately. If a recorded deed, lease, tribal instrument, school district record or private owner establishes different stewardship, the verified owner must replace the default. Six municipality rows and seven facility rows below each sum independently to the same county totals; do not add the municipality table to the facility table.

3A. Municipality-level gross receipts and concession retention scenarios

3B. Municipality-level games, officials, sanction fees and partial net

3C. Facility-level gross receipts and concession retention scenarios

3D. Facility-level games, officials, sanction fees and partial net

Event counts are distinct event IDs within each view, and every event in this Mayes ledger has one included facility view. Facility names are historical dataset labels, not a surveyed cadastral index. “Pryor” in the dataset is not a finding that Pryor Creek owns a particular parcel. [S2] [S8]

4. Field stewardship and identity: Pryor, Chouteau, Locust Grove and the smaller towns

Pryor Creek: The city’s own baseball-field directory describes a 12-field baseball/softball complex and identifies a Pryor Youth Baseball Organization location south of Tiger Stadium at 100 Strawhun Road, while the historical CSV labels Pryor Creek Softball & Baseball at 149 Strawhun Road. The city also separately identifies Pryor High School baseball facilities; the historical data does not prove those are the same fields. A map, original year-specific site plan and deeds are needed before a source venue is attributed to a particular owner. City Parks & Recreation describes support for community athletic associations, but that is not an ownership instrument. [S2] [S3]

Chouteau: The town officially lists Little League fields at Guy Williams Park, supporting the existence of local public-facing youth recreation. The source’s historical label is Chouteau Baseball Park. A recorded parcel, historic reservation ledger or 2011 agreement is needed to establish whether they are the same playing surface, and who legally held or operated it at that date. [S9]

Locust Grove: The historical source divides activity between Locust Grove Sports Complex and Bob Davis Stadium Locust Grove LL. Their distinct labels remain distinct. The town office is an appropriate custodian to ask for historic field-use and park arrangements. A search hit for a Locust Grove Recreation Association from Georgia must not be used as evidence about Locust Grove, Oklahoma. [S10]

Adair, Salina and Langley: The dataset identifies Adair Youth Sports Complex, Salina Sports Complex and Langley Park. Their property title, current operator and concession rights are unresolved. One 2011 Langley-labeled record places the address in Disney, Oklahoma. This does not change the provisional Mayes county assignment by itself, but exact site, municipal boundary and steward must be confirmed. Any confirmed county, tribal, school or private ownership overrides a generic city-attribution assumption.

5. Dedicated countywide modeled economic-impact reconciliation

For each division row, the source fields are calculated as DayImpact = TeamsEntered × DayTripRate × DayStay and OvernightImpact = TeamsEntered × NightTripRate × OverNightStay. The source then stores TotalEconomicImpactPerEvent = DayImpact + OvernightImpact on each division row, even though its name contains “PerEvent.” The proper county total is therefore a sum of the 125 included division-row values—not one selected amount per event and not 50 times a presumed typical event. All three row-level formulas reconcile for the included dataset.

The included source rows preserve their actual rate and duration differences: DayTripRate is either $25 or $85; NightTripRate is either $0 or $289; DayStay ranges from 1 to 50 days in the included model; OverNightStay ranges from 0 to 4 nights. These are not replaced with a universal $85/day, a flat two-night stay or a countywide mean. Long league-season values and zero overnight rates are preserved and flagged for actual visitation validation.

5A. Municipality-level economic-impact reconciliation

5B. Exact source-facility economic-impact reconciliation

6. The $615,100 league-classified gate test

Fifteen event IDs carry nonblank LeaguePhase (league play, preseason or postseason): 47 division rows, 241 team participations and $615,100 in gross modeled admission fees. The source applies a formula DailyFans × DailyAdmissionFee × TotalEventDays; here the daily fan assumption is uniformly 20 modeled people per team, the modeled admission is $5 per person per day, and the number of event days varies considerably. The historical league rows therefore require a time-specific test: were games actually played on all modeled days, did admission charges exist, were the same families counted repeatedly, and who, if anyone, received the receipts? None of those facts is established by the modeled gate column.

Critical contrast: 2010 NEO USSSA League has $241,800 of modeled gate from 62 team participations × 20 hypothetical daily fans × $5 admission × 39 modeled days. Yet that same event’s combined row-level modeled visitor spending is only $1,550, because its division rows apply a different day-spending assumption: DayTripRate = $25, DayStay = 1, and NightTripRate = 0. Those separate model paths are internally consistent, but cannot independently verify attendance or cash. The result is a signal to test model design and original schedule—not a finding that tickets were sold, money was unreported or anyone violated a law. [S15] The 2011 Mayes County USSSA Youth Baseball source event similarly models $152,000 in gate at a 38-day event duration. [S16]

7. Quarantine ledger — two excluded event IDs, three source division rows

Those records also contain $735 source entry fees, $1,350 source gross concession assumptions, 12 team participations and source-modeled 21 games. The raw Mayes-labeled file has 52 event IDs and 128 division rows with $370,235 modeled visitor spending. The published analytic base deliberately restricts to 50/125 with $364,268, a transparent difference of $5,967. Every excluded source event remains in the companion watchlist for review rather than being discarded. [S17] [S18]

8. Source columns, calculations and controls — reproduce the ledger

1. Data and event key: September 20, 2026 user-supplied AIUSSSA - HVIOG 9-20-2026.csv; filter County == "Mayes"; derive distinct events from numeric eventID in EventUrl (including alternative USSSA event_venues routes). Do not count a division row as a new event. Unique source division rows are counted via EventDivisionID per record.
2. Included/excluded: 128 source rows, 52 event IDs; exclude 2 Collinsville/Tulsa-address conflict rows and 1 refunds-only zero-day row. The 125 included records contain 50 distinct events. No included event has a different-county companion division under its event ID within the full archive. The exclusion is a conservative verification hold, not deletion from the underlying dataset.
3. Entries and teams: TeamsEntered sums to 697 team participations, not 697 distinct teams. TotalTeamEntryFee = TeamsEntered × EntryFeePerTeam per row; include zeros as recorded.
4. Gate: DailyFans = TeamsEntered × 20 in all 125 included rows. TotalEventGate = DailyFans × DailyAdmissionFee × TotalEventDays, with source $5 admission. This is a hypothetical spectator attendance and admission scenario, not a deposit register.
5. Concessions: included source TotalEventConcession = TotalEventGate × 50%. Gross concessions remain a hypothetical revenue model. Scenario retained after unspecified concession costs: GrossConcessions × 0.30, × 0.50 or × 0.70; none is verified earnings or part of a source TotalEventNet reconciliation.
6. Games and official assignments: TotalMinimumGamesPlayed is source supplied; actual schedules not verified. TotalEventUmpires = TotalMinimumGamesPlayed × UmpiresPerGame is an assignment-slot count. TotalEventUmpireFees = TotalEventUmpires × UmpirePayPerGame; source pay is $40 per modeled slot. No inference about staffing, hours, employment status, tax withholding, or actual payment.
7. Sanction and event income: TotalUSSSASanctionFees = TeamUsssaSanctionFees + EventUsssaSanctionFees; group by rows. TotalEventIncome = TotalTeamEntryFee + TotalEventGate + TotalEventConcession. TotalEventNet = TotalEventIncome − TotalEventUmpireFees − TotalUSSSASanctionFees is incomplete, not profit.
8. Economic spending: exact independent per-row formulas TeamsEntered × DayTripRate × DayStay and TeamsEntered × NightTripRate × OverNightStay; preserve each row’s actual $25/$85 rate, $0/$289 rate, varying stay counts. TotalEconomicImpactPerEvent is stored once per division row. Its county sum is not additive to the gate/entry/concessions model without overlap analysis.
9. Arithmetic testing: all 10 identified row-level formula checks have 0 discrepancies across 125 included records (amount tolerance $0.02). Arithmetic agreement means the file applies its formulas consistently, not that its assumptions or source event histories are true.
10. Owner and county: historical municipality is only an analytical attribution. Specific deed/title, time-specific lease, tribal conveyance, school asset inventory or private ownership overrides it. Unresolved multiple facilities or cross-county groups must not be split by guessed percentages.

9. Municipal cooperation, youth organizations and measurable community outcomes

A countywide regional cooperation plan should include the communities of Pryor, Locust Grove, Chouteau, Salina, Adair and Langley, together with independent youth sports associations, field-owning bodies, school districts where their property is actually involved, volunteers, umpires and local families. The city’s published Pryor youth baseball and youth softball directory demonstrates separate local program contacts—not identity of the historical tournament organizer or collector. Any chartered league, USSSA event director, municipal parks department, and private concessionaire should be treated as legally distinct until original agreements show their roles. [S2] [S3]

Priority voluntary measures: one event-date scheduling and permit register; transparent public rate cards and refunds; separate league/community and tournament-use schedules; a plain-language map of which entity owns each field; independent youth scholarships and accessible participation; public safety and maintenance checks; weather cancellation terms; documented officials’ pay arrangements; annually published city-specific public expenditures and receipts; and a fair, nonexclusive access process for local programs. These are policy proposals, not existing requirements established by this report.

10. City audit, State Auditor county report and finance boundaries

Pryor Creek city audit: The city clerk publishes an audit link labeled “2024–2025 Pryor Audit Report,” but the actual cover is Financial Statements — June 30, 2024, with the independent auditor’s report dated February 24, 2026. The report presents a fair-presentation opinion for the reviewed government financial statements, and its schedule says there were no significant audit findings noted for FY2024. This does not independently verify modeled 2008–2018 event-day admissions, historic private youth organization receipts or underlying contracts. [S4] [S5]

Mayes County State Auditor FY2024: The Oklahoma State Auditor and Inspector’s report, transmitted December 8, 2025 for the fiscal year ended June 30, 2024, documents county-government control findings 2024-001 (countywide risk-assessment and monitoring controls) and 2024-009 (disbursement/payroll control and compliance), among other matters. It expresses an unmodified opinion on Oklahoma regulatory-basis presentation and an adverse opinion under U.S. GAAP because of differing accounting bases—a common accounting qualification that does not itself establish fraud. These county-government matters must not be attributed to Pryor Creek, another city, a privately operated youth league or any USSSA director absent specific records. [S6] [S7]

Required financial bridge: compare municipal or county general-ledger line items, any user fees, park contracts, concession permits and maintenance subsidies with only the transactions the public body was entitled to receive. A venue being public does not mean every ticket, registration or concession dollar belongs to the municipality. Existing audited government totals and private-event modeled rows cannot be directly equated without account-by-account custody analysis.

11. District attorney jurisdiction, official court cases and outcomes — strict evidence boundary

Oklahoma’s District Attorneys Council lists Matt Ballard, District 12, for Craig, Mayes and Rogers counties. A prosecutor evaluates legally supportable criminal matters within applicable jurisdiction; that office is not the general fiscal auditor of every tournament or an arbiter of ordinary civil contract disputes, and its existence does not establish a pending inquiry. A claimed case requires a case number, parties, jurisdiction, filing date, official docket and actual outcome. [S11]

Official case outcome register for this Mayes youth-sports fact pattern: no verified case-specific judgment, dismissal, criminal conviction, acquittal, civil liability finding or consent judgment has been established in this research. That means not verified here, not a representation that no case could exist. The provided CSV includes generic links to broader USSSA-related civil pleadings; the existence or wording of a complaint is not a court’s finding. Before publishing a case, verify the full official OSCN or federal PACER docket, operative allegations, defenses, motions, rulings, and ultimate disposition. Do not confuse a separate city, tribal, school or out-of-county matter with a Mayes-based event. [S12] [S13]

12. Proposed public-records requests — research plan, not filed

Oklahoma's Open Records Act, 51 O.S. §§24A.1 et seq., provides a framework to request existing accessible public records from their actual custodians, subject to statutory exemptions, exemptions and lawful restrictions. It does not make a private youth organization automatically a public body, require agencies to create a spreadsheet that never existed, or establish a response violation by itself. Pryor’s clerk expressly lists processing open-records requests. [S14] [S4]

Tracking protocol: log a unique request ID, custodian, sent date and channel, complete scope, acknowledgment date, statutory response/exemption explanation, production inventory, actual fee estimate, redaction rationale, appeal or follow-up dates, and links to released primary records. There are no Mayes-specific submission confirmations or agency responses established for this Day 16 work; none is implied. Record requests should seek existing documents, distinguish city and county custodians, and respect student/minor privacy.

13. Evidence inventory, unresolved findings and what would change this report

1. Verified mathematical reproducibility: 125 kept records, 50 source event IDs, 10 of 10 model checks exact, county and municipality/facility totals reconciled to the cent. This verifies arithmetic only.
2. Confirmed government information: Pryor city official baseball/softball directory, public recreation description, clerk contact and FY2024 municipal audit; Chouteau official Little League field listing; Mayes County FY2024 State Auditor report; official district attorney and court dockets. Each supports only the claim within its source scope.
3. Not verified: historical playing field for 2014 Collinsville-address anomaly; whether “Refunds” represents completed games; legal owner of each specific ballfield; whether 149 Strawhun was the same site as city-listed 100 Strawhun; booked field days, admissions collections, concession contracts, grant allocations, actual individual umpire pay, tax outcomes or incremental visitor spending.
4. Protected inference: neither a large source gate scenario nor an official government audit finding about a different entity proves youth sports misconduct. No court or DA finding is inferred from a spreadsheet or unproduced documents.
5. Historical event reference and contemporary audit dates: 2008–2018 source event years; city FY2024 independently audited statements issued February 24, 2026; Mayes County FY2024 audit transmitted December 8, 2025; this article prepared October 31, 2026.

14. Right of response, correction policy and public integrity

Original dated records and corrections are invited from each named municipal custodian, actual property owner, youth league, independent tournament director, officiating association, public auditor and local family. To amend a number, provide the EventID, division reference, year, source entry, actual playing address, contract or accounting voucher, and the proposed corrected interpretation. Corrections should appear in a dated, public revision log identifying the earlier wording, newer source and reason. A person or organization’s choice not to comment should not be described as evidence. No one was sent a notice, contacted for comment, or asked for a statement during creation of this draft.

15. Primary sources and research-document register

The authoritative statistical baseline is the user-provided September 20, 2026 Hidden Valley CSV, analyzed independently here. Municipal documents and government audit reports establish their own narrow facts; original USSSA event pages supply event identification and are not audited financial statements. These separate evidence classes must not be conflated.

1. Authoritative statistical baseline — AIUSSSA - HVIOG 9-20-2026.csv (user-provided September 20, 2026 archive). local dataset: authoritative source file (not an online link)
2. Pryor Creek city ball-fields directory. Official city page; youth baseball, youth softball, school facilities and stated sites.
3. Pryor Creek Parks & Recreation. Municipal recreation partnerships and outdoor softball/baseball complex.
4. Pryor Creek City Clerk’s Office. Custodian of city records; processes Open Records requests and supports annual audits.
5. Pryor Creek independent city audit. Fiscal year ended June 30, 2024; independent report dated February 24, 2026. City website label suggests 2024–25, but PDF cover says June 30, 2024.
6. Oklahoma State Auditor — Mayes County FY2024. County fiscal year ended June 30, 2024; OSAI report dated December 8, 2025.
7. Oklahoma State Auditor Mayes County collection metadata. Document provenance and fiscal-year label.
8. Mayes County Clerk official office. Deeds/land record stewardship, board agenda records and county financial ledgers.
9. Town of Chouteau Guy Williams Park. Official town park page lists Little League fields; historical source name Chouteau Baseball Park not yet matched parcel-by-parcel.
10. Town of Locust Grove official contact. Town contact for field reservations, property and land-use agreements; not same as the unrelated Georgia recreation association.
11. Oklahoma District Attorneys Council. Judicial District 12 covers Craig, Mayes and Rogers; Matt Ballard listed.
12. Oklahoma State Courts Network — docket search. Official Oklahoma docket portal; retrieve filed orders and dispositions, not media allegations.
13. PACER federal court records. Federal docket/order verification source; pleadings alone do not prove claims.
14. Oklahoma Open Records Act — state library. Official state compilation of Title 51 §§24A.1 et seq.
15. USSSA 2010 NEO USSSA League source event. Event ID 71965, historical division-level model of league admissions.
16. USSSA 2011 Mayes County league source event. Event ID 83448, historical league model.
17. USSSA 2014 Covey Masonic Lodge source event. Event ID 111425, internally inconsistent Locust Grove/Tulsa field label.
18. USSSA 2013 Refunds source record. Event ID 102164, zero-day refunds-coded adjustment candidate.
19. USSSA 2008 NOBA event worked-example source. 7-team source division provides a $595 day-trip + $8,092 overnight worked example.
20. Mayes County local government home. County offices and public record contacts.